How we protect your data
- We only collect data that we genuinely need
- We share personal data only with the minimum number of people who need access to it in order to run the activities of the club
- We won't store your data longer than we need it
- You have the right to request to see what data we hold about you
Who we share your data with
Some of the data that we request is shared with appropriate governing bodies such as the Surrey Cricket Foundation or the England & Wales Cricket Board. For example, we share with them anonymised data on numbers of players, genders, ages and ethnicity (if you have chosen to provide that data) so that they can better understand who is playing cricket and how well they are doing at raising participation. This is a requirement of our Clubmark accreditation.
Digital services we use
We use the following services:
- Google Drive - We use this as our primary register of player and parent details with access restricted to a minimal number of people
- Google Groups - We use this for our mailing list. We only upload your email address. It is a private group that you can unsubscribe yourself from if you wish.
- Newsletters (email and website) - We sometimes mention players by name in newsletters if they have done something we wish to celebrate. We sometimes share photos in newsletters for the same reason, but only if we know that all parents have given permission for the photo to be shared. We make newsletter emails available on this junior website and our main website, in order to help prospective members of the club get a flavour for what we're all about. If you object to any content, please let us know and we can remove it from the websites.
- TeamStuff - We use this free app for you to give your players' availability and for team managers to communicate which players have been selected. We ask you to upload your contact details so that other parents including team managers will be able to contact you on match days, and we ask you to upload profile photos so that team managers and other parents will be able to 'put a name to a face' which greatly helps with selection and with generally getting to know each other. It is also used for sending group messages, and you can upload photos with the other parents in your team (see below).
- What's App - We use this popular messaging app for communicating between various groups of parents. This app makes communication much, much easier than text messages or emails. You can also share photos, videos and other documents (see below).
- The club's facebook group - We encourage parents to join this group (which covers senior players as well as junior) and to follow the group in order to see match reports. This will be our primary place to post match updates and reports, rather then the newsletter, as compiling them into a weekly newsletter is slow and very time consuming. It's more fun to get the results in real time. It is a public group (all posts can be read without needing to be a member) and like our website, acts as a 'shop window' for potential joiners to see we are a thriving and friendly club. Please be sensible about what you post to this group (see section on sharing photos and videos below)
- The club's twitter account - We use this much more rarely, but might on occasions (with permission) post about a team or individual, if we have something to celebrate. Again, if you object to any posts, please let us know and we will remove them.
Sharing photos and videos
Please only take and share photos and videos if you have permission from those in the photos, unless children are not personally identifiable in the photos (they are in the distance or looking away from the camera).